Business Systems Evaluation

Do you feel like you’re in a constant state of chaos?

You don’t have the time, there’s always more urgent things to focus on, or you can never find information when you need it. All businesses may experience similar internal disorder and it feels like you’re treading water just trying to keep up. Establishing, or improving, the business systems within your organization will mitigate the chaos.

We optimize your current business systems to industry best practices that meet your organization’s changing needs.

Review and optimize current systems

KOJA can help you review your current practices, research more efficient options and implement a business system that is suitable to your organizational structure, while allowing for flexibility and scalability.

We also create procedures and guidelines to ensure the internal systems within your business are appropriately utilised and stay healthy as the team grows.

Examples of business systems evaluations we have done in the past:

Review of internal capabilities and identification of opportunities for growth: Investigated and proposed web integration to assist with administrative tasks to improve efficiency.
Frameworks to reduce redundancies: We met with all the members of a team to learn more about their actual job duties and compared them with the jobs hired to do.
Optimized communication and workflows: Implemented calendar systems and virtual reception services designed for a smaller company.
Established templates and cheat sheets: For current and future team members to easily refer to.

“KOJA has always completed projects on time and on budget. Leave-behind materials have been through and appropriate for the team. We now plan our projects and submit grant applications with KOJA top of mind to lead our projects.”

“We initially engaged KOJA Consulting to undertake a short compliance review project. The process was efficient and thorough and we have continued to hire KOJA every year since to lead a wide variety of strategic projects with and for our team, including several critical RFP development to project close-out projects.”

“KOJA has undertaken a wide variety of projects for our team, and always completed them on time and on budget. KOJA is quick to understand the depth and breadth of stakeholders and identify risks at all points in time. Communication and reporting has always been timely and appropriate.”

“Our team had capacity and skill-set issues to lead strategic projects internally. KOJA filled this gap for us and brought even more to the table than we expected. It has been hugely advantageous to have input and insight from someone who has a fresh perspective and can offer different solutions to how we’ve always done things.”

“KOJA offers practical, accessible, and thoughtful solutions at every stage of every initiative. KOJA’s understanding of the end-user experience has been critical to the success of each project.”

“We have engaged KOJA Consulting for a number of short and long term projects. KOJA Consulting supported us through a large accreditation project with a short turn-around and a hard deadline. They very quickly got up to speed with the complex requirements, developed a team schedule and kept us on track. The end result was that we were awarded the maximum reaccreditation term with no deficiencies.”

“Our success in the project was directly attributable to KOJA Consulting’s coordination. Koja Consulting also provides ongoing support for a client committee/advisory group, driving the groups agenda forward with meeting and project coordination, document management, scheduling, agendas/minutes and action items. Our experience has proven that KOJA has very strong communication and follow through skills, in addition to all the other attributes of a trustworthy project manager and administrator.”